Frequently asked questions

Quick answers to common questions. Need more? Contact us.

What is ProposalFirewall?

ProposalFirewall turns government RFPs (solicitations) into citation-backed compliance matrices. You upload PDFs, we extract requirements, validate them against the source text (Trust Gate), and you get an Excel checklist with page references, drafts, compliance checks, and more.

How do I run a batch compliance check?

Open a solicitation → Compliance Check. Switch to "Batch check" mode, add sections (map each to a requirement and paste your draft text), then click "Run batch check." You get a readiness score and per-requirement feedback.

How do I turn on auto-extract after upload?

By default, extraction starts automatically after you upload a new solicitation. If you turned it off (via environment/config), use "Run extraction" on the solicitation Overview page to run it manually.

What is the Trust Gate?

Trust Gate is our validation pass that checks every AI-extracted requirement against the source document. If the match is weak or the AI paraphrased too much, we flag it for human review. The Requirements table shows a Trust column (verified vs. needs review).

What is RFP profile?

When you link a SAM.gov opportunity ID to a solicitation, we fetch and show agency, NAICS, posted date, set-aside, contract type, and place of performance in an RFP profile card on the Overview page.

How is corporate memory used in drafts?

Upload past winning proposals (PDFs) in Settings → Corporate memory. We index them for semantic search. When you use "Draft response" on a requirement, the AI uses both the solicitation and your corporate memory to generate a first draft. Documents show status: Pending, Indexing, or Ready.

How do I connect Salesforce or HubSpot?

Go to Dashboard → Settings → Integrations. Click "Connect" for Salesforce or HubSpot. You’ll be redirected to the provider to authorize; when you return, the integration is linked to your org. Optionally set an Opportunity ID (Salesforce) or Deal ID (HubSpot) so we know where to sync the matrix and crosswalk.

Where can I see the audit log?

Dashboard → Audit log (owner and admin only). It shows who did what and when. Export to CSV for compliance. We’re citation-first and audit-ready so you can prove every requirement and action.

What is the Proposal Health Score?

The Proposal Health Score is a 0–100 score shown on the Overview page that tracks your bid readiness in real-time. It’s computed from five factors: requirements reviewed (up to 25 pts), matrix completeness (up to 25 pts), mandatory requirements addressed (up to 25 pts), absence of critical structural findings (up to 15 pts), and high-confidence extraction rate (up to 10 pts). It updates every 30 seconds. Green ≥ 70, amber 40–69, red < 40.

How does Risk Scoring work?

Every requirement extracted by ProposalFirewall is automatically labeled with a risk level: critical (page/format limits, disqualifying criteria, mandatory certifications), high (evaluation factors, security clauses, mandatory requirements), standard (deliverables and typical instructions), or low (informational references and optional items). Risk labels appear alongside confidence badges in the Requirements table and can be filtered.

What is an Executive Briefing?

After extraction completes, ProposalFirewall automatically generates a structured Executive Briefing using Gemini AI. It summarizes what the agency wants in plain English, lists key risks, recommends focus areas, surfaces critical deadlines, and notes page/word limits. The briefing appears on the Overview page and can be expanded to see full details.

How is ProposalFirewall different from tools like Arphie or VisibleThread?

ProposalFirewall is the only govcon tool that combines SAM.gov amendment alerts with automatic version comparison and diff analysis. It’s also the only tool that scores every requirement by bid risk and generates an AI executive briefing automatically at extraction. Unlike Arphie (focused on content generation) or VisibleThread (readability scoring), ProposalFirewall is built specifically around the compliance matrix workflow — from extraction to export.